Free tool
Catering order form builder
Build a printable catering order form with your details, the sections your intake needs, and your own custom questions, then print it or save it as a PDF. No sign-up, no watermark, and nothing you type leaves your browser.
Your business
CATERING ORDER FORM
Name
Company
Phone
Event date
Serve time
Headcount
Delivery or pickup
Delivery location
| Item | Qty | Notes |
|---|
Dietary requirements and allergies
PO number
Cost center
Payment method (invoice, card, house account)
Office use: received ______ · approved ______ · entered ______
What a catering order form should capture
The purpose of an order form is to arrive complete. Every blank a client can leave empty becomes a phone call, so the form should ask, once and in writing, for everything intake needs: contact details, the event date and serve time, headcount, delivery or pickup with the location, the items with quantities, dietary requirements, the payment method, and, for corporate clients, the PO number and cost center their finance team will expect on the invoice. Your recurring questions, the ones specific to how your kitchen works, belong on the form too, which is what the custom questions section here is for.
The form is the manual version
Every completed form still has to be read, checked against lead times and minimums, and keyed into whatever tracks orders, and that manual step is the ceiling on how many orders a site can take. The operational tells are covered in five signs your catering intake has hit its ceiling. The structural fix is intake where the client orders against a live menu and your rules are enforced at the point of order, with the same custom questions asked at checkout; that is what Rally Catering does, and the full requirements picture is in our guide to what a catering management system actually needs to do.
Frequently asked questions
Is this catering order form template free?
Yes. Configure the form on this page, then print it or save it as a PDF. No sign-up, no watermark, and nothing you type leaves your browser.
What should a catering order form include?
A catering order form should capture the client and their contact details, the event date and time, delivery or pickup with the delivery location, the headcount, the ordered items with quantities and notes, dietary requirements, the payment method, and, for corporate clients, the PO number and cost center. The questions you always end up asking by phone belong on the form itself.
Should I use a paper order form or online catering ordering?
A printed or emailed form works at low volume, but every form still has to be read, checked against your rules, and keyed into whatever tracks orders, and that manual step becomes the ceiling on how many orders a site can take. When order volume grows, the structural fix is self-serve online ordering with your lead times, minimums, and cutoffs enforced at the point of order.